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ETHIOPIA COUNTRY COORDINATING MECHANISM FOR QUARTER 4 OF JULY 2018 TO JUNE 2019 AND JULY 2019 – JUNE 2020 CALENDAR

 

Quarters of Ethiopian Fiscal Year

Submission of PR Dashboard to CCM/E Secretariat and OC

Oversight Committee Meetings with PRs

Regular CCM/E Meetings

Q4 (April – June 2019)

August 15

August 29

September 19

Location/Venue

 

TBD

FMoH Conference Room

Time

9:00am – 5.00pm

2:30pm – 5.00pm

Q1 (July – September 2019)

November 15

November 28

December 12

Location/Venue

 

TBD

FMoH Conference Room

Time

9:00am – 5.00pm

2:30pm – 5.00pm

Q2 (October – December 2019)

February 14

February 27

March 12

Location/Venue

 

TBD

FMoH Conference Room

Time

9:00am – 5.00pm

2:30pm – 5.00pm

Q3 (January – March 2020)

May 15

May 28

June 18

Location/Venue

 

TBD

FMoH Conference Room

Time

9:00am – 5.00pm

2:30pm – 5.00pm

Q4 (April – June 2020)

August 15

August 27

September 17

Location/Venue

 

TBD

FMoH Conference Room

Time

9:00am – 5.00pm

2:30pm – 5.00pm

NB: Quarterly CCM/E Meetings are proposed due to:

·         CCM/E Oversight Committee should meet with PRs to discuss grant implementation performance using quarterly PR Dashboards. Oversight Committee will make recommendations for CCM/E decision and action after discussing with PRs and reviewing PRs Dashboards. This is also as per CCM/E Oversight Plan and Global Fund guidelines.

·         Though 6 meeting (bimonthly meetings) were planned to be conducted every year, 3 -4 meetings had been conducted per year.

 

·         CCM/E may conduct extraordinary meetings if there are issues that need to be addressed between the quarterly meetings. 

 

Timetable of CCM/E Meeting for 2019

Period:         January 2019 – December 2019

Venue:          FMoH Conference Room – unless notified

Time:             14.30– 17 hours (02:30-05:00 PM)

The proposed time table is in line with the agreement reached by CCM/E members in 2004 and reaffirmed in 2005 at the extra-ordinary meeting of 18/08/2005 for the regular meetings to be held every month. The frequency of the meeting was revised to be held every two months as decided by the CCM/E at its 50th Regular Meeting held on 30 October 2008. The date, last Thursday of every two months, remained the same unless otherwise stated due to unforeseen circumstances/ situations. Agenda of the meeting will be circulated at least ten days ahead of the schedule and all will be informed of any change three to five days ahead of the date of the scheduled meeting.

 

The current proposed/suggested Time Table is for 2019/every two months, a total of six regular meetings are expected, subject to review and will be updated and/or adjusted accordingly.

 

Checklist for extraordinary meeting/s also attached for reference and/or for a record.

Regular Meetings 

S. No.

Month

Day/Date *

Remarks

1.

January 2019

Thursday 31

 

2.

February 2019

-

 

3.

March 2019

Thursday 28

 

4.

April 2019

-

5

May 2019

Thursday 30

 

6

June 2019

 

 

7

July 2019

Thursday 25

 

8

August 2019

 

 

9

September 2019

Thursday 26

 

10

October 2019

-

 

11

November 2019

Thursday 28

 

12

December 2019

-

 

*Note:   Cab be rescheduled if coincides with holiday(s) and/ or other unforeseen/compelling situation.

Extra-ordinary/Special Meetings 

S. No

Month

Day/Date

Remarks

1.

January 2019

 

 

2.

February 2019

 

 

3

March 2019

 

 

4

April 2019

 

 

5

May 2019

 

 

6

June 2019

 

 

7

July 2019

 

 

8

August 2019

 

 

9

September 2019

 

 

10

October 2019

 

 

11

November 2019

 

 

12

December 2019

 

 


Note for a record:- Meetings Conducted in 2018

 

In 2018 four (04) out of the six (06) planned regular meetings were conducted and no extraordinary meeting was conducted during the year.          

 

 

 

       

 

 

 

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Ethiopia Country Coordinating Mechanism Secretariat (CCM/E)

Address:  Demble City Center, 8th Floor (lift no. 5 & 6)

Phone: +251-115-152590

            +251-115-509616

            +251-115-509618

          Addis Ababa, Ethiopia

http://www.ethiopiaccm.org/